Preparing For Your Board Meeting

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To ensure that your board meeting runs smoothly, it's essential to plan it out. A well-organized meeting will lead to an informed decision and efficient use of everyone's precious time.

The agenda is the initial step. The agenda should clearly communicate the main issues to be discussed as well as decision-making that needs to be made. The materials for the meeting must be distributed at least a week in advance of the meeting so that the participants and Board Members have time to prepare.

If there are any issues that need to be addressed or a lack of information in the board package it is a good idea to schedule a conference call with the individuals involved prior to the meeting. This will allow the board member to discuss any concerns they may have with the CEO or Management and to request additional information to prepare for the meeting. This will help reduce the amount of questions asked at the meeting and make it more efficient and productive.

It's also a good idea to do some background research or study into any issues that could be discussed during the meeting. You can do this by asking for more details from the relevant people or contacting external sources. You'll be more knowledgeable and be able to ask intelligent and insightful questions that will add value to your meeting.