Online Board Meeting Etiquette

Online board meetings are a convenient method to hold meetings without the requirement to be physically present. It allows more members to be involved as well as removing the need for lengthy and costly travel expenses. Virtual meetings come with challenges. It is important to follow certain rules of conduct to make these meetings as productive and efficient as is possible.

1. Use an online icebreaker to enhance engagement prior to and after meetings. This will allow board members to get familiar with each other. You can also ask the board members to introduce themselves via the chat box. It's a great method for everyone to feel comfortable with the technology and start the meeting.

2. Provide training to the board members who are less tech-savvy. This will lessen the resistance to adopting the latest technology. Furthermore, the training will enable them to navigate the portal for boards and other tools efficiently. 3. Make sure that all participants are connected and have a reliable internet connection as well as good audio/video equipment before the call begins. This will improve the quality of the call. 4. It is important that everyone uses the mute option when not speaking. This will prevent interruptions from other board members and will eliminate external distractions.

5. Record and draft minutes. It is vital to ensure that the minutes are a useful source for attendees and contain the relevant information. Minute-takers must also aim for an appropriate balance Data room between thoroughness and conciseness. They should avoid including personal conversations or opinions in meeting minutes.